2019/NYC/Planning

 Planning for IndieWebCamp NYC 2019 .

In General
This wiki page is for high level planning for IndieWebCamp NYC 2019.
 * Areas of responsibility are documented explicitly on this wiki (per 2018/NYC/Reflections need to be more clear).
 * See: Organizers and Areas
 * Brainstorming which requires editing and iteration, especially when considering a number of choices where people may change their minds based on what we learn, is also being tracked on the wiki.
 * Planning brainstorming

To-Do Inbox

 * Travel Funds
 * sends link to google form
 * updates ti.to ticket with link to apply for travel funds
 * AV
 * testing ZOOM and Android TV set up

Organizers and Areas
Organizers and areas of responsibility:
 * venue — any and all details with Pace, the buildings, the rooms
 * Finalize room choices for NYC #85
 * Book Keynote speakers for NYC #83
 * Find meal sponsors for NYC #84
 * remote participation equipment, setup, testing, documentation
 * hotel research
 * undefined
 * task / responsibility wrangling/routing, wiki page creating / gardening
 * remote participation equipment, setup, testing, documentation
 * hotel research
 * undefined
 * task / responsibility wrangling/routing, wiki page creating / gardening

Note specific tasks may be linked to a GitHub issue or other place for focused discussion/iteration.

Additional tasks / areas of responsibility:
 * Look for Friday Night Social Event for NYC #86 — needs a key person
 * Diverse outreach — multiple people
 * Blogging about the event in advance — multiple people
 * Wiki page creating / gardening — multiple people

Other Events That Weekend

 * New York ComicCon Oct3-6
 * PyGotham Oct 5-6
 * Madonna, Howard Gillman Opera House October 5 and 6
 * Tedeschi Trucks Band Oct 5
 * Phil Collins October 6 MSG
 * David Byrne Oct 5 and 6 Hudson Theater

Friday Night Social
For the Look for Friday Night Social Event for NYC #86 task, we need to at least start collaboratively brainstorming a list of possibilities and documenting their pros/cons, personal preferences etc.

Venues:
 * Dead Rabbit (where we held the 2018/NYC preparty)
 * +0 undefined was ok last year, would prefer a new spot this year, though ok with this as a fallback
 * Tom & Jerry's — has a back table which can be reserved and informally allows folks to bring in outside food (per Foursquare tips)
 * +1 undefined went here ages ago and it had a great atmosphere. Also a classic hangout during the Web 2.0 days so it may very well attract the crowd that remembers when blogging was more of a thing before social media. E.g. @LaurenGoode August 12, 2019:"'This feels like news from an era when everyone would have gone to Tom & Jerry's to celebrate afterwards https://twitter.com/verge/status/1161013910964789250' 'Verizon is selling Tumblr to WordPress’ owner https://www.theverge.com/2019/8/12/20802639/tumblr-verizon-sold-wordpress-blogging-yahoo-adult-content'"
 * More: 2010 NYT: ‘Where Everyone Knows Your Twitter Handle’, 2010 BI: Tom & Jerry's -- Where New York Cool Kids Go To Drink, Text, And Get...Well, You Get The Idea, TripAdvisor, 2016 The Infatuation review
 * ... add more Friday night social venue options here!
 * ... add more Friday night social venue options here!
 * ... add more Friday night social venue options here!

Previously

 * 2018/NYC/Planning
 * 2018/NYC/Reflections

Initial Planning
(from Planning)

Voting on Finalized Dates
 * We have confirmed with Pace they are available Sat and Sun. Please choose the final date preference with a +1, 0, -1
 * 9/21-9/22
 * +0 undefined — adjacent to W3C TPAC return, could hop right back onto a plane to make it
 * -1 away for son's b-day
 * +1
 * +1
 * +1
 * 0 could be in NYC but may be away in CA
 * -1 unavailable (but don't let me stop everyone else!)
 * +1 Matt Griffin
 * 10/5-10/6
 * +0 undefined — could make this, will need to plan a previous trip accordingly
 * +1
 * +0 Neutral on this one but likely available
 * +1
 * +0 will be in NYC but unavailable Saturday afternoon Oct 5-6.
 * +1
 * -0 will have just come back from View Source in Amsterdam, could technically make it but with only one day at home between
 * -1 Matt Griffin (conflicts with work event)

Possible Venue
 * Pace University
 * Had a phone call with Pace University. The same venue is available like last year.
 * Similar to last year the building is only open on Saturdays.
 * Switching security contracts in August. Pace will inquire about the cost or even possibility of Sunday and extended hours on Friday.
 * A Saturday/Sunday combination maybe possible but would require two different locations.
 * Pace offered the following dates. Please add yourself with a +1 -1 or 0 to the options below:
 * Stick with the original proposed dates and move buildings (Pace is checking proposed dates with both building schedules)
 * +1
 * +1 undefined
 * +1
 * +1
 * Continue search for new venue
 * -1 - Glitch is out for hosting IWC this round. Maybe HWCs soon. Pace is now looking like the place.
 * +1 undefined
 * 9/20-9/21 (Friday/Saturday)
 * +0 - would prefer not to take time off work
 * +0 same as marty
 * -1 undefined — conflict, in-trans-pacific-flight on 9/20, couldn't make it til 9/21 morning
 * -1 unavailable
 * 10/4-10/5 (Friday/Saturday)
 * +0 - would prefer not to take time off work
 * -0 same as marty
 * -0 undefined — semi-conflict, would have to cut another trip short
 * -1 overlaps return trip from View Source in Amsterdam

Possible Dates: please add yourself with a +1 -1 or 0 (Co-)organizers:
 * September
 * 14-15th
 * -1 undefined — conflicts with W3C TPAC
 * +1
 * +1
 * +1
 * +1
 * 21-22nd
 * +0 undefined — adjacent to W3C TPAC return, could hop right back onto a plane to make it
 * +1
 * +1
 * +1
 * +1
 * October
 * 5-6th
 * +0 undefined — could make this, will need to plan a previous trip accordingly
 * +1
 * +0 Neutral on this one but likely available
 * +1
 * +0 will be in NYC but unavailable Saturday afternoon Oct 5-6.
 * +1
 * November
 * 2nd-3rd
 * +1 undefined
 * +0 possibly will be in Pittsburgh
 * +1
 * +1
 * 9-10th
 * +1 undefined
 * -1 (conflict w/ AcadeCon in Dayton, OH)
 * +1
 * +1
 * +1
 * - Volunteering to be one
 * Previously:, , , undefined
 * - Volunteering to be one
 * Previously:, , , undefined
 * Previously:, , , undefined
 * Previously:, , , undefined

Interested in participating!
 * undefined
 * (maybe!)
 * undefined
 * (maybe!)
 * (maybe!)

Venue Planning
 * Had made contact at Parson School of Design
 * No response from event coordinator
 * Received response from New School, the dates will not work out for them
 * Pace University
 * reaching out again
 * Happy to host us again. Meeting 7/22 to discuss dates
 * Glitch
 * reached out to Glitch

Proposed Month: (late) August? (early to mid) September?

Nearby events:
 * 2019-09-05…08 XOXO Festival 2019 in Portland, OR
 * 2019-09-16…20 W3C TPAC 2019 in Fukuoka, Japan
 * 2019-09-28…29 likely IWC
 * 2019-09-30 View Source conference in Amsterdam
 * 2019-10-03…04 Fronteers conference in Amsterdam