2020/East/Planning

Tentative Schedule
May need some tweaking to match the schedule on the 2020/West page

Session Planning
The biggest challenge of session planning for an online IWC is that the casual pre-event conversations that often prompt sessions later do not take place in this medium. We have tried traditional barcamp session planning, and advance session proposals. May suggest a mix this time. Goal can be that at least 50% of our sessions are proposed in advance.

We can move over some of the previously proposed topics that weren't covered at 2020/West (most of them because proposers weren't in attendance) or some of the broader topics that are in the queue for popup events.

Suggestions for Invited Keynotes

 * David Dylan Thomas on Designing for Cognitive Bias (invitation accepted)
 * Sarah Hibner (invitation accepted)
 * George Kelly (journalist in Bay area)
 * ChuckD (try again from https://twitter.com/MrChuckD/status/1272724310554144769)... pr dragging heels...
 * Kicks Condor
 * Cathie LeBlanc, professor of Digital Media at Plymouth State University
 * would happily consider an alternate date, but sadly unavailable on this date
 * fluffy (not this time, but perhaps another)
 * Alan Levine (has a major conference conflict, but happy to do at a future date)
 * other suggestions...

Outreach
Groups we can reach out to for promotion/attendance
 * Domain of One's Own: Might be worth trying to get enough session interest to do an entire track on IndieWeb and Education, particularly as the pandemic has forced education online in unprecedented ways.

Sponsorship

 * Volunteers to help here?

Social Activities
Physical IWCs usually include a pre-event dinner the night before, shared breakfast/lunch at the event, and often dinner after the event. How can we add a social component to the event?
 * RPG room
 * Animal Crossing or Mariokart tournament?
 * Karaoke (we did it at OER20)
 * Others
 * Sign up list of people to create an exquisite corpse via webmention as a creative community project.

How about a Zoom lunch?
 * If so, be sure to schedule additional time so people can prep lunch in real time and then return for a live stream
 * Should there be a "topic" for lunch or multiple break out rooms with topics for this?

Demos
Split demo session...early and late...to cover different timezones (maybe EU and Americas), but not split session days.

Simultaneous Rooms
Earlier nline IWCs have often had only a single track, whereas in-person ones often have multiple rooms. IWC West had two rooms and a hallway track. Depending on session proposals we may be able to do three tracks, but need to make sure we have capability to cover this.


 * Every session should ideally have
 * Facilitator
 * Host (sets up tech runs the room, should not be facilitator or scribe)
 * Scribe


 * We've discussed livestream from Zoom to YouTube so that latecomers can have quick access to see prior pieces if they need to play catch up. These can also be left up temporarily until the individual sessions can be downloaded and archived.
 * may have investigated this in the past though we didn't do it at 2020 West

Hallway Track

 * Do we want to try something like this again?
 * How? Same as last time? Ways to improve it
 * We could have a "Hallway" Zoom room. If you go there, it means you want to hang out and talk shop or socialize, but not in the context of the talks/discussions which are underway. It'd be like a live version of the IRC.
 * This worked out well last time, but we should make sure that at least one organizer or volunteer can "cover" it to make it more welcoming as well as appropriate in terms of CoC.

Zoom
The technology of choice recently for IWC has been Zoom. Assuming we continue in this way, do we want to take advantage of breakout rooms and other Zoom features? How do we adjust the way sessions work for this medium?

Test out https://rally.video/ for possible Hallyway track or social events? morning coffee?

To Do List

 * Create events.indieweb.org page for the camp
 * Main landing page for camp at https://2020.indieweb.org/east
 * Tito set up at something like https://ti.to/indiewebcamp/iwc-east-2020
 * to turn off "testing" on the ticketing site
 * Uncomment the details for Ticketing/RSVP at https://indieweb.org/2020/East#Tickets_.2F_RSVP
 * Call for additional co-organizers and volunteers:
 * https://boffosocko.com/2020/09/13/indiewebcamp-east-2020-save-the-date-and-call-for-volunteers/
 * Reposts/retweets appreciated
 * Call for proposals (do this in advance to encourage thinking about ideas/projects as well as to allow more session time), but still with the intent to do all scheduling the day of.
 * Call for social events. Encourage social events from the community.
 * Call for sponsors
 * Code of Conduct points of contact
 * east@indieweb.org email address to forward CoC issues
 * Outreach for attendees

Prior Planning notes
Venue: Online

Who is interested in helping co-organize?

Volunteers:
 * Sponsor wrangling
 * Wiki gardening
 * Co-hosts for Zoom rooms to help on the tech side and oversee
 * Code of Conduct point of contact(s)
 * Note taking during camp and sessions
 * Welcoming newcomers
 * Code of Conduct point of contact(s)
 * Note taking during camp and sessions
 * Welcoming newcomers
 * Welcoming newcomers
 * Welcoming newcomers

Interested in participating:

Dates
October 2020
 * 2020-10-03 to 04
 * ActivityPub Conference 2020 (online) this week Oct 2 - 5, 2020
 * -1 (recommending not this week for AP conference conflict)
 * -1 (conflict)
 * -1
 * (+1/0/-1)


 * 2020-10-10 to 11
 * +1
 * -1 Conflict
 * +1
 * (+1/0/-1)


 * 2020-10-17 to 18
 * +1
 * (+1/0/-1)
 * +1
 * +1


 * 2020-10-24 to 25
 * +1
 * +1
 * (+1/0/-1)


 * 2020-10-31 to 2020-11-01
 * 0
 * +1
 * (+1/0/-1)

November 2020
 * 2020-11-07 to 08
 * +1
 * +1
 * (+1/0/-1)


 * 2020-11-14 to 15
 * +1
 * +1
 * (+1/0/-1)


 * 2020-11-21to 22
 * +1
 * +1
 * (+1/0/-1)


 * 2020-11-28 to 29 (Thanksgiving is on 26-27)
 * -1
 * -1
 * (+1/0/-1)

December 2020
 * 2020-12-05 to 06
 * +1
 * +1
 * (+1/0/-1)


 * Other dates? Add them below