2020/West/Planning

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Tentative Schedule

Main article: 2020/West/Schedule

Once we can sign off on the tentative schedule move it to the appropriate page.

Should we plan on sessions being an hour each or giving them a bit more time with an hour and 15 minutes each? Or play it by ear based on the number of proposals?

Brainstorming

The largest online IWC in scope was IWC Online 2019, which had 11 sessions and 20 active participants. This event attempted to adopt a multi-timezone schedule. This event will be centered in the Pacific timezone, but we have to be aware of how adjusting the schedule can be more inclusive to people who live in other timezones.


Session Planning

Main article: 2020/West/Proposals

The biggest challenge of session planning for an online IWC is that the casual pre-event conversations that often prompt sessions later do not take place in this medium. We have tried traditional barcamp session planning, and advance session proposals. May suggest a mix this time. Goal can be that at least 50% of our sessions are proposed in advance.

Social Activities

Physical IWCs usually include a pre-event dinner the night before, shared breakfast/lunch at the event, and often dinner after the event. How can we add a social component to the event?

  • RPG room
  • Animal Crossing or Mariokart tournament?
  • Karaoke (we did it at OER20)

How about a Zoom lunch?

  • If so, be sure to schedule additional time so people can prep lunch in real time and then return for a live stream
  • Should there be a "topic" for lunch or multiple break out rooms with topics for this?


Demos

Split demo session...early and late...to cover different timezones (maybe EU and Americas), but not split session days.


Simultaneous Rooms

The online IWCs often have a single track, whereas in-person ones often have multiple rooms. What do we want to aim for in terms of this?

  • we have always planned for multiple track online but the demand wasn't there. Plan for multiple tracks but know you may go down to one.
  • Every session should ideally have
    • Facilitator
    • Host (sets up tech runs the room, should not be facilitator or scribe)
    • Scribe


Hallway Track

  • Do we want to try something like this?
  • How?
    • We could have a "Hallway" Zoom room. If you go there, it means you want to hang out and talk shop or socialize, but not in the context of the talks/discussions which are underway. It'd be like a live version of the IRC.

Zoom

The technology of choice recently for IWC has been Zoom. Assuming we continue in this way, do we want to take advantage of breakout rooms and other Zoom features? How do we adjust the way sessions work for this medium?

See Also