2018/Planning

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Welcome to the planning page for IndieWeb Summit 2018.

We will be running IndieWeb Summit during the week of Open Source Bridge this year.

OSBridge is changing their format for their 10th year, and instead of a full week of talks, they are hosting only one day of unconference sessions on Friday.

Dates

  • IndieWeb Summit: June 26-27th
  • OSBridge Unconference: June 29th
  • (Leaders Summit June 25th, see Leaders if you want to participate!)

Venue

  • Venue: Eliot Center
    • We will have the large room on the first floor the whole two days
    • The large room is split into 3 sections
    • Includes lobby for registration/food, and courtyard access

Venue ideas?

  • Can Mozilla host the Leaders summit?
    • pretty sure I can find space for Leaders summit the day before - Tantek Çelik
    • this has been confirmed

2018-06-IWS-site-plan.png

Press

Immediate need before 2018-06-20 ~10am Pacific.

"a couple good quotes about the summit and Indie Web for a blog entry? What the Indie Web is about and what will happen at the summit"

  • "The 8th annual IndieWeb Summit brings together innovators, artists, designers, developers, and journalists who are passionate about sharing, making, and growing the independent web, publishing & interacting directly with each other using personal websites instead of social media silos." - Tantek Çelik - feel free to also quote from and cite http://tantek.com/2018/171/t1/share-make-grow-independent-web
    The 8th @IndieWebSummit gathers innovators, artists, designers, and journalists to share, make, and grow the independent web, publishing & interacting with each other using their personal websites instead of social media silos. https://twitter.com/t/status/1009485217432784896
  • "We want to make it easier for everyone to have a personal site and own their data, without requiring them to be a developer." or any other snippet that may be appropriate from https://gregorlove.com/2017/06/indieweb-appreciation/
    • To avoid being pre-emptively defensive, can strike "without requiring them to be a developer" from the quote
  • On June 26th technologists, innovators, journalists, artists, designers, educators, and developers will gather for the 8th Annual IndieWeb Summit to help build a better web where everyone owns their data, publishes from their own websites, and share across networks free of corporate interest.
  • The 8th annual IndieWeb Summit brings together innovators, artists, designers, developers, and journalists who are passionate about sharing, making, and growing the independent web. The conference focuses on building and sharing tools to empower everyone to own their data and publish from a personal website.

Volunteers

We need a few volunteers to cover a few tasks during the event!

What When Details Who
Registration (Day 1) Tuesday 8:45 - 9:45am Greet people and check in as they come in, help fill out nametags. There will be an iPad mini to check people off as they arrive. gRegor Morrill
Registration (Day 2) Tuesday 8:45 - 9:45am Greet people and check in as they come ins. There will be an iPad mini to check people off as they arrive. gRegor Morrill
Breakfast Pickup Tuesday 7:30 - 8:30am Pick up catering order from Bowery Bagels on NW Broadway & Everett, ready by 7:30am. If you're staying in the Pearl or Old Town this will be on your way to the venue. Add yourself here… (see this for more details)
Breakfast Setup Tuesday 8:30 - 9:00am Food arrives at 8:30, set up on tables Marty McGuire
Breakfast Setup Wednesday 8:30 - 9:00am Set up food on tables Add yourself here… (see this for more details)
Remote Participation Room 1 Tuesday and Wednesday Provide equipment for and run remote participation for this breakout room Marty McGuire
Remote Participation Room 2 Tuesday and Wednesday Provide equipment for and run remote participation for this breakout room David Shanske

Tickets and Registration

Invitations

Know someone who should be at IndieWeb Summit? Add them here and hopefully someone else in the community will know them personally and can reach out!

Though anyone can sign themselves up, an explicit personal invitation often motivates people to attend and participate in IndieWebCamps.

If you're not sure about someone, feel free to ask in informaly IndieWeb chat.

Add as much as you can of: full name (given family), website URL, Twitter, reasons why (e.g. indieweb related blog posts, projects, adjacent communities etc.)

To Be Invited

Have Invited

If you know someone above personally, reach out to them, preferably openly (e.g. with a blog post, tweet, logged IRC), and document when / with permalink your invitation!

Cannot Make It

Organizers

moved to 2018#Organizers

Costs

Estimated expenses for IndieWeb Summit

Est. Amt. Actual Amt. What/Where Sponsor Notes
Leaders' Summit
$100 Breakfast Mozilla
Pre-Party
$300 ~$400 Bar tabs at Pine St Market Name.com estimated 30 people, may need to increase budget
Day 1
$80 Coffee, Eliot Center Mozilla $1 per person per serving. Estimated 40 attendees, two coffee servings
$125 $124.53 Breakfast GoDaddy granola/protein bars
$136 $124.98 Bowery Bagels GoDaddy fruit, bagels, spreads, plates
Day 2
$80 Coffee, Eliot Center GoDaddy $1 per person per serving. Estimated 40 attendees, two coffee servings
$50 Breakfast Name.com we usually have some leftovers from day 1, need some fresh though
$610 $605.64 Catered Lunch Okta
$287.20 Voicebox Karaoke Okta Afterparty
Other Costs
$225.75 $225.75 Nametags Tickets/Sponsorship we finally ran out of the 2016 print run
$63 $97.49 Supplies Tickets/Sponsorship Post-its, lanyards, paper, stickers
$91.89 Extension cords Tickets/Sponsorship Extension cords and power strips

Keynotes

What keynotes shall we have? Brainstorm below (subjects, and speaker suggestions optional but also ok)

  • What is the IndieWeb?
    • Tantek Çelik - let's show instead of tell, lightning self / *personal* site (not project) intros - 1-2 min max?. (aside: save the personal *project* intros for day 2)
  • State of the IndieWeb
    • Tantek Çelik - can put together an update similar to past years
  • Micro.blog Manton Reece
  • The Next Wave of IndieWeb: Readers Aaron Parecki, Jonathan LaCour, et al.
  • William Hertling, author of Kill Process, a technothriller exploring data ownership and privacy, the decentralized web, and the impact of technology on people
  • ...

Leaders Summit

Main article: 2018/Leaders

Similar to 2016/Leaders & 2017/Leaders, the Leaders Summit sessions are open to everyone who has co-organized an IndieWebCamp from 2015-2017 or at least two Homebrew Website Club meetups during those years, and posted at least one meetup photo. If you're not sure, ask an organizer.


Notes from previous years

Notes from after 2017 IndieWeb Summit to keep in mind for this year

  • In 2017 we had 50 registrations, and ordered food for 40.
  • 31 people attended on day 1, and 21 attended on day 2.
  • Hot breakfast on day 1 was great, and many people ate the leftovers for lunch that day. We still had too much left over though.
  • We consistently have people drop out the second day, so we can likely order less food for the second day than the first.
  • We had way too many bagels for day 2 breakfast. We can probably order 1 bagel for every 2 people.
  • The afternoon coffee refresh was a good idea, but it should have come around 2pm instead of 3pm. Also we didn't need as much as was ordered. The 4 coffees in the morning was a good amount, and probably needed only 2 more in the afternoon.
  • An external sign out on the street would have made it easier to find.
  • Several remote attendees filled out the ti.to registration, so we should make sure it's clear that the ti.to registration is just for in-person attendance.
  • Some people registered on ti.to twice, a month apart. Not sure what the problem there was or how to fix it.
  • We lost the beginning of the demos because Wirecast on the computer that was recording/streaming to youtube crashed. In the future, we should record the Vidyo stream in the main room as well as a backup.
  • We forgot to take a group photo on day 2.
  • Designate a camera-free area (like a conference room without a Vidyo setup) for people to use to type in passwords when they want to make sure they aren't being livestreamed and filmed at multiple angles

Archived Planning

Possible Dates

Possible dates (Saturday+Sunday unless otherwise indicated)

We may run the event as part of Open Source Bridge 2018. The dates for that will be the week of June 25-29.

Rejected dates (all well below candidate dates above)

  • ...

Vague date related thoughts:

  • 2.5 days again (half day leaders summit, 1 day intro/brainstorming, 1 day hackday)
  • ...

Other events with similar audiences:

Other events / possible conflicts:

On-site Considerations

  • food - vegetarian default
    • we can order food in for day 2 if we want
  • on-site childcare (was asked about the week before 2016, so we should look into options, costs, possible sponsorship thereof etc.) note: we did not put this together in time for 2017 so will have to try again for 2018.
    • Can or is Open Source Bridge / Eliot Center providing on-site childcare?
  • coffee is provided by eliot center at the cost of $1/person/refill

See Also