How to organize an IndieWebCamp.
Consider first organizing a Homebrew Website Club meetup
To organize an IndieWebCamp, you need:
- 2-4 organizers - in practice that's worked best.
- only 1 organizer means more chance things get dropped on the floor
- having co-organizers helps keep mutual motivation going, everyone encourages everyone else
- 2 is the minimum viable: 1 for physical venue stuffs, 1 for virtual stuffs is a good split to start
- 4 is what 2011 had
- More than 4 hasn't happened in practice.
- Add to Planning even if you just want to start the idea, add it to Planning
- Simple wiki page with the year and city. Start with just minimal notes and questions, e.g. see the first version of 2014/NYC.
- If your event is multiple days, have notations for what portion people will attend for.
- Divide up key organizing responsibilities (venue, sponsors, food, tables/chairs, volunteers)
- Venue with network access (donated / sponsored)
- Sponsors, either dedicated (see recent IndieWebCamps for an explicit list) or via open_collective, for:
- travel assistance (see 2016.indieweb.org example)
- kid related or child care (note available upon request (e.g. ), make preparations for all day both days)
- Update wiki page as more is known, including creating subpages
- details: Where (address), When (start time, end time)
- include a subheading Participating that has links to:
- event cover image - use a photo of the venue, preferably recognizable (note: please avoid re-using the old 2014 icon/avatar grid)
- indie event - post / setup an indie event post for folks to RSVP to
- ticketing - setup a way to RSVP via a ticketing system like tito or brownpapertickets
- more event tracking - feel free to also POSSE the event to Facebook to help folks who use that silo to keep track of the event and invite others
- Track venue capacity, waitlist if necessary
- Remind Attendees, send out some sort of notification/email/text to all attendees and remind them of the event in advance.
- See message-before-iwc for message templates to use!
See: IndieWebCamp kit for a list of items to consider ordering beforehand
Stuff to bring (doubtful a venue has, thus see IndieWebCamp kit)
- Large Postit notes/papers for scheduling
Stuff to borrow from a venue (and bring if they lack)
- Surge Protectors/Power Strips/Extension Cords - We all need power, and best to make it easy to secure.
- Displayport Adapter
- Video streaming kit and microphones.
When actually doing the IndieWebCamp, you need to at least do:
- venue tables/chairs/projectors/whiteboards/session grid setup
- food/snack/coffee delivery (or bring in)
- pay for expenses via open_collective (recommended)
- do the Introductions session
- organize sync-up for lunches/dinners/coffee
- take photos
- run the demo session
- set up Session grid with links to Etherpads
- direct participants to How to take notes during IndieWebCamp
- organize collaborative cleanup and return venue to a cleaner state than when you showed up
After (or during if you can keep up)
- upload & post photos on the wiki
- make sure session Etherpads are captured into session notes archives pages on the wiki
- apply information learned from sessions to topical pages on the wiki